Property Managers Need Preventative Maintenance Plans

You’ve probably heard the term ‘preventative maintenance’ more often in connection with manufacturing plants than with corporate property management services – but believe me, it’s every bit as applicable – and can save you time and money in the long run, ultimately enhancing your service’s reputation and your bottom line.


Preventative maintenance means the same thing in both cases: to regularly service equipment and properties on a set schedule, to keep all equipment and property – from furnaces and trucks to roofs and water sprinklers – from faltering or failing before their time. So, to be as effective as you can be, every Property Manager should have a preventative maintenance plan in place.


The core of this kind of plan is setting up consistent practices to improve the performance of, and maintain the safety of equipment at your properties and those used by your maintenance people. It’s all geared toward extending the life of your equipment and avoiding unexpected problems.


Effective preventative maintenance requires planning. You can base your schedule on time or usage, or a combination of both. For example, a furnace system should be serviced once a year just before late fall or winter kicks in. This is based on time. A truck used for lawn maintenance should be serviced every 10-thousand kilometers – this is based on usage.


There are many benefits to having a Preventative Maintenance Plan in place:


  • Equipment lasts longer
  • Equipment runs more efficiently, keeping hydro expenses down
  • Equipment is more useful, no time lost due to breakdowns
  • People experience improved safety conditions
  • Cuts overtime costs, keeping maintenance people on regularly scheduled time
  • Efficient equipment and well-maintained properties keep clients happy
  • Lawns, hedges, and flower beds don’t get overgrown, overrun, or die out
  • Roofs and foundations last longer with fewer leaks and less erosion
  • Builds & maintains a good reputation for your corporate property management service


That said, putting a preventative plan in place is no quick and easy fix. You must transition from short-term fixes to long-term improvements in small steps. Begin by choosing one important system, then set up maintenance schedules, basing them on warranty conditions and guidelines set by the manufacturer. Once you’ve got this in place, move on to another key system.


According to best practices, 70-percent of all work orders should involve preventative maintenance inspections, with only 30-percent being reactive. You save big time in the long run as unplanned maintenance usually ends up costing 3 to 10 times more than planned maintenance. When the program operates properly, the benefits definitely exceed the costs!


One very important benefit not to ignore is that preventative maintenance enables you to provide quality customer service, since your clients will receive more reliable service. Corporate property management services that provide both quality and reliability soon acquire a good reputation. This is something that no amount of money can buy – and will result in the growth and success you are working towards!